Chancery Records Retention Policies

>Click here for a printable pdf copy of the retention schedule<

The schedule is periodically updated, so please ensure you are using the most current version.

100 ADMINISTRATION

Records that document or support administration of Chancery programs, offices, boards, groups, and events.

200 ASSET MANAGEMENT

The function of managing the physical assets of the Archdiocese (facilities, land, equipment, vehicles, supplies, etc.). Includes: asset acquisition, maintenance, inventories, and disposal. For training and curricula development for handling hazardous materials, see CS700 Health & Safety. 

300 CANONICAL SERVICES

The function of administering formal legal processes within the juridical system of the Roman Catholic Church. 

400 CEMETERY ADMINISTRATION

The function of coordinating burial services within the four diocesan cemeteries. 

500 CURRICULUM DEVELOPMENT & TRAINING

The function of developing, approving, and/or implementing structured teaching and training plans for Catholic schools, religious education, catechesis, and Chancery staff.  For training and curricula development for handling hazardous materials, see CS700 Health & Safety. For the development, administration, and finalization of individual training courses, see activity CS515 Training, General. 

600 FINANCIAL MANAGEMENT

The function of managing CCAS financial resources, obligations, and monetary infrastructure.

700 HEALTH & SAFETY

The function of creating and maintaining a safe and healthy work environment for employees. This function also contains the management of hazardous materials.

800 MARKETING

The function of advertising, publicizing, and garnering attention for Chancery programs, projects, and offices.

900 PERSONNEL ADMINISTRATION

The function of recruiting, selecting, assessing, and managing employees, clergy, and volunteers.

1000 INFORMATION MANAGEMENT

The function of managing diocesan information, including forms and publications, mail services, records administration, marketing, and public relations.

1100 LEGAL

The function of managing the civil legal affairs of the Archdiocese, including litigation and legal advice. Includes internal and outside counsel.

1200 LITURGICAL OVERSIGHT

The function of coordinating and overseeing liturgies celebrated by the bishops of Seattle.

1300 SCHOOLS ADMINISTRATION

The function of administering the academic assessment and accreditation of Catholic schools and teacher’s clock hours.

1400 TECHNOLOGY MANAGEMENT

The function of acquiring, developing, implementing, testing, supporting, backing up, investigating, and monitoring Chancery computer, networking, imaging, telecommunication, and other technologies.

1500 YOUTH & YOUNG ADULT MINISTRY

The function of providing Catholic programs and resources for youth and young adults.

Click here for a printable pdf copy of the retention schedule.

The schedule is revised throughout the year so please ensure you are using the most current version.

Have questions?

Please contact us at archives@seattlearch.org

or call (206) 382-4352