Archives & Records Management

Policies describing the lengths of time various classes of parish records must be kept and what is to be done with them when these periods have expired.

These policies supersede the records retention schedule in "Many Gifts, One Spirit."

Retention schedule for parishes and faith communities

Policies describing the lengths of time various classes of Archdiocesan school records must be kept and what is to be done with them when these periods have expired.

These policies supersede the records retention schedule in "Many Gifts, One Spirit."

Retention Schedule for Archdiocesan Schools

Diocesan policies governing the management of records as well as the creation of archives and records management programs at parishes, schools, and faith communities.

Many Gifts, One Spirit: Archives and Records

Guidance for Archdiocesan staff and volunteers on the baseline requirements for scanning paper-based records.

Scanning Policy for Archdiocesan Staff and Volunteers

Guía para el personal y voluntarios arquidiocesanos sobre los requisitos básicos para el escaneado de registros en papel.

Política de Escaneado

Quick tips on which of your work files should be saved and which can be deleted now. This is not a replacement for the retention policies in our Records Retention Schedules, which tell you how long they need to be retained once they have been filed.

Filing Guidelines

Please send this completed form to your pastor, PAA, or principal to obtain approval for destruction of any substantive parish records, including electronic data such as word processing files, databases, emails, and digital image/sound files.

Records Destruction Form

Guidelines for Managing the Electronic Records of Separated Employees

When a pastor is reassigned, mailboxes (emails and calendars) must be preserved and remain at the parish where they were created or received.

Guidelines for Archiving Priests' Emails and Calendars