HR Toolkit: Administrative Tools

• • Memo for converting exempt/salaried employees to non-exempt/hourly positions
  • Compensating employees while traveling
  • 1/1/20206 - 06/30/2026 Mileage Reimbursement Form
  • 7/1/2026 - 12/31/2026 Mileage Reimbursement Form

• Ministerial Exemption

Parish Personnel Policies (v05.15.19)

Documents included in Parish Onboarding Checklist

*These steps are now completed through the new hire process in Paycom. Paper forms are no longer needed.

• W-4
• Direct Deposit
• Emergency Contact
• I-9
• Employee Policy Sign off.

Full Cycle Applicant Tracking Guide April, 2026

Create PAF Transactions 2026

Position Seats

• HR University Recording- Position Seats Process
• HR University Position Seats PowerPoint
• Paycom Position Seats Census Review Instructions

• Required at all locations:
  • WA State General Posters & Minimum Wage 2025
  • WA State General Posters & Minimum Wage 2026
• Required for specific cities
  • Seattle Minimum Wage 2025
  • Seattle Minimum Wage 2026
    • Additional local minimum wage rates
  • Tacoma (see WA State Posters)

• Volunteer agreement
• Volunteer driver form

• Independent Contractor Procedure
• IC Status Determination Worksheet
• Independent Contractor Agreement

• Stipend Volunteer Decision Guide
• Stipend Volunteer Form
• HR Stipend Volunteer Agreement